- You have a day job: Planning an event takes meticulous planning and can be very time consuming. You are best placed dealing with your primary role and
- Experience: You can face many challenges when planning events, flight cancellations, venue changes and delegate requests to name a few. Your event planner has probably come across everything that can go wrong and is able to resolve issues calmly.
- International differences: Different countries handle things differently. An experienced event planner knows the pitfalls and will consider these in the planning stages.
- Suppliers: If you don’t plan events regularly you may not know the best suppliers to use for items such as set build, design and print, audio visual. Your event planner has a network of trusted suppliers you can trust so you don’t have to worry about getting on site and finding a problem.
- On-site: Things go wrong during events but an experienced event planner is one step ahead to ensure they are a few steps ahead of the programme. Advancing to the dinner venue in the afternoon to check the set up for example reduces the chances of your delegates ever knowing if there was a problem with the seating plan.
- Event attendance: When you have an event team on site you can spend the time with your customers. You don’t want to be checking menus or putting out place cards when you could be engaging with your key client.
- Budget: Managing an event budget can be challenging, knowing where you can make savings and where you should invest is a skill your event planner has in abundance. And you get to benefit from the buying power they have with their suppliers ensuring you receive the best possible prices.
